Project Closeout Checklist

Close a project with deliverables accepted, records retained and unfinished work visible.

Before relying on this checklist These checklists are generic organizing aids, not authoritative procedures. Add the permits, codes, accessibility requirements, workplace rules, contracts, manufacturer instructions, qualified trades, privacy/security controls and professional approvals that apply to the actual project. Safety-critical work should use the applicable approved procedure, not a generic checklist.

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Acceptance

Confirm completion criteria.Record outstanding defects or punch-list items.Obtain required approvals or acceptance.Confirm handover owner for ongoing operations.

Financial and contract

Review final invoices and commitments.Close or document remaining purchase orders/contracts.Record warranty or support periods.Return rented or borrowed assets.

Documentation

Archive final plans, configuration and key decisions.Store manuals, credentials or records appropriately.Update asset/register information.Document open risks and follow-up ownership.

Lessons and closure

Review what worked and what did not.Capture reusable lessons.Release temporary project resources.Communicate formal project closure.

Make it project-specific

Add actual names, dates, model numbers, approvals, contract requirements and local rules. A generic checklist is an organizing layer, not an authoritative operating procedure.